Vendor spend teardown
All 4,000 vendor contracts read in full, with renewals mapped, overlaps found and renegotiation letters drafted.
- Agents
- 144
- on the default fleet
- Starts
- 7:00 AM
- Done by
- 11:41 AM
- 19 minutes to spare
- Elapsed
- 4 h 41 min
- from the ask to the last approval
The ask, as sent to Sol
Sol, read every vendor contract we have. I want renewal dates, overlaps and renegotiation letters ready for my signature before lunch.
Before
4,000 contracts nobody has read in full.
- 4,000 active vendor contracts across 9 business units
- The largest 200 are reviewed each year. The rest are not
- Auto-renewals pass unnoticed and the same service is bought several times
With Solstice
Every contract read, renewal dates mapped, overlaps found, and renegotiation letters drafted for approval.
4 hours 41 minutes. 144 agents. 3 approvers.
The morning
IllustrativeSimulated time. Each line is one step of the mission as it would run on the default fleet.
Sol
Sol splits the contract estate into 4 workstreams and assigns 144 agents.
Procurement
Procurement agents read all 4,000 contracts and 11,300 amendments in full.
Procurement
Renewal calendar built: 640 contracts renew in the next 12 months. 173 auto-renew within 90 days.
Procurement
Overlap map complete: 318 vendors supply a service the company buys more than once.
Finance
Finance agents match contracts to 26 months of paid invoices and find $31.6M of addressable annual spend.
Legal
Legal agents check termination and price-review rights and draft 412 renegotiation letters.
Review
Review agents re-read every cited clause and flag 23 letters for correction.
Mission complete
CPO, General Counsel and CFO approve the first wave. The clock stops 19 minutes before lunchtime.
Lunchtime
19 minutes to spare
The agent team
Illustrative144
144 agents on the default fleet, by function.
- Procurement64
- Legal36
- Finance24
- Review20
Named approvers
Every deliverable waits for a person with the authority to decide. Roles are illustrative.
- Chief Procurement Officer
- Approves: Which vendors to approach, and in what order
- General Counsel
- Approves: Every letter and the termination rights it relies on
- Chief Financial Officer
- Approves: The savings case
Deliverables
3 approvers, each with the authority to decide.
- A clause-level summary of all 4,000 contracts
- A renewal and notice calendar for the next 24 months
- An overlap map: every service bought more than once
- Savings cases ranked by value and effort
- Renegotiation and termination letters, drafted for approval
The same mission, two ways.
Illustrative- Traditional estimate
- 14 weeks, 22 people, and only the largest 200 contracts.
- Solstice
- 4 hours 41 minutes. 144 agents. 3 approvers.
Illustrative. Simulated time.